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Pre Trip Inspection Checklist PDF Form

The Pre Trip Inspection Checklist form is a vital tool used by drivers to ensure that their vehicles are safe and roadworthy before embarking on a journey. This checklist helps identify any potential issues that could compromise safety, allowing for necessary repairs or adjustments. By following this systematic approach, drivers can promote not only their own safety but also the safety of others on the road.

Customize Pre Trip Inspection Checklist

Table of Contents

Before hitting the road, ensuring that your vehicle is in optimal condition is crucial for safety and compliance. The Pre Trip Inspection Checklist serves as a vital tool for drivers, helping them assess their vehicle's readiness. This checklist typically includes sections for inspecting critical components such as brakes, lights, tires, and fluid levels. Each item on the list requires careful examination to identify any potential issues that could lead to breakdowns or accidents. Additionally, the form may prompt drivers to check for proper load securement and overall vehicle cleanliness. By systematically going through this checklist, drivers not only protect themselves but also contribute to the safety of others on the road. Completing the Pre Trip Inspection Checklist is not just a regulatory requirement; it is a proactive step toward ensuring a safe journey.

Common mistakes

Skipping Sections: Many people overlook certain sections of the checklist. Each part is important for ensuring safety. Missing even one item can lead to serious issues on the road.
Not Being Thorough: Some individuals rush through the inspection. Taking time to carefully examine each component is crucial. A quick glance might not catch potential problems.
Inaccurate Reporting: Errors in writing down findings can occur. If a tire is low on air, it should be noted accurately. Misreporting can lead to misunderstandings and unsafe conditions.
Ignoring Previous Issues: Failing to address problems noted in prior inspections is common. Always check for unresolved issues. This practice helps maintain vehicle safety over time.
Not Using the Right Tools: Some people forget to use necessary tools during the inspection. A tire gauge or flashlight may be required for a thorough check. Without these, important details might be missed.
Failing to Sign and Date: Neglecting to sign and date the checklist can create confusion. Documentation is essential for accountability. Always ensure the form is completed properly.

Example - Pre Trip Inspection Checklist Form

Class A CDL Pre-Trip Inspection Tractor Trailer

FRONT OF TRACTOR

LIGHTS & REFLECTORS o Proper Color

o Working

o Not Broken o Not cracked

LEAKS

o Check for puddles

o Check for drips under engine

Lights

License Plate

Leaks

Pre-Trip Inspection Test Items

Reference Items

ENGINE COMPARTMENT - PASSENGER SIDE

WATER PUMP o Mounted Securely

o No missing bolts or parts o Hoses attached securely

o No leaking hoses or water pump o Belts no more than ¾ inch of play

o Belts not cracked, frayed, or damaged

ALTERNATOR

o Mounted Securely

o No missing bolts or parts

oWires good connections, not frayed

oBelt no more than ¾ inch of play

oBelts not frayed or cracked

OIL LEVEL

oCheck for level and condition

PLUS ALL OTHER HOSES & WIRING

oNot cracked, frayed, or broken

oBelts no more than ¾ inch of play o Hoses not leaking

Engine Air Duct Work

Oil Dip Stick

Oil Fill

	Accessory Drive
	Belts
	Water Pump
Turbo Charger	Alternator

Pre-Trip Inspection Test Items

Reference Items

Class A CDL Pre-Trip Inspection Tractor Trailer

ENGINE COMPARTMENT - DRIVER SIDE

COOLANT

oCheck for level and condition

oHoses attached and not leaking

POWER STEERING RESERVOIR

oMounted properly

oHoses attached and not leaking

oCheck for level and condition

AIR COMPRESSOR

oMounted Securely

oNo missing bolts or parts

oNo air leaks at lines

oCheck if gear or belt driven

oBelt no more than ¾ inch of play

oBelts not cracked or frayed

STEERING GEAR BOX

oMounted properly

oNo missing parts, nuts or bolts o Lines and hoses not leaking or broken

	Engine Coolant
	Reservoir
	Windsheild
	Washer Fluid
	Reservoir
Engine Air Duct
Work
Power Steering
Reservoir	Radiator Brace
	Radiator Brace
Steering Gear
Box
Pitman Arm

Pre-Trip Inspection Test Items

Reference Items

 POWER STEERING RESERVOIR	ENGINE COMPARTMENT - DRIVER SIDE CON’T
 POWER STEERING RESERVOIR
o Mounted properly
o Hoses attached and not leaking
o Check for level and condition
 AIR COMPRESSOR
o Mounted Securely	Power Steering
o No missing bolts or parts	Power Steering
o No missing bolts or parts	Reservoir
o No air leaks at lines
o Check if gear or belt driven
o Belt no more than ¾ inch of play
o Belts not cracked or frayed
 STEERING GEAR BOX	Steering Gear
 STEERING GEAR BOX	Box
o Mounted properly
o No missing parts, nuts or bolts
o Lines and hoses not leaking or	Pitman Arm
broken	Pitman Arm
broken
 STEERING LINKAGE
o Pitman arm, Drag link, Steering
knuckle, Tie rods and tie rod ends
o Not cracked, bent or broken	Spring Mount	Drag Link	Leaf Spring
o Castle nuts and cotter pins
o Not missing and in place

Pre-Trip Inspection Test Items

Reference Items

Air Governor

Air Compressor

Engine Oil Pan

Class A CDL Pre-Trip Inspection Tractor Trailer

AIR COMPRESSOR o Mounted Securely

o No missing bolts or parts o No air leaks at lines

o Check if gear or belt driven

o Belt no more than ¾ inch of play o Belts not cracked or frayed

STEERING GEAR BOX

o Mounted properly

oNo missing parts, nuts or bolts o Lines and hoses not leaking or broken

ENGINE COMPARTMENT - DRIVER SIDE CON’T

Engine Air Duct

Work

Fan Belts

Gear Driven Air

Compressor

Steering U-Joints

Steering Column

Additional Hoses & Wiring

Shock Absorber

Steering Gear Box	Frame Rail	Fuel Filter
Pre-Trip Inspection Test Items		Reference Items

ENGINE COMPARTMENT - AIR COMPRESSOR

AIR COMPRESSOR o Mounted Securely

o No missing bolts or parts o No air leaks at lines

o Check if gear or belt driven

o Belt no more than ¾ inch of play o Belts not cracked or frayed

Air Governor

Gear Driven Air Compressor

Hoses

Fuel Pump

Pre-Trip Inspection Test Items

Reference Items

Class A CDL Pre-Trip Inspection Tractor Trailer

FRONT SUSPENSION

LEAF SPRINGS

o Not shifted or out of place

oNot cracked, broken or missing

SPRING MOUNTS

oMounted securely- front, back, and U-blots

oNot cracked or broken

SHOCK ABSORBER

oMounted Securely

oNot bent or dented o Not leaking

Shock Absorber

Leaf Spring

Tie Rod

Air Hose

Air LIne

Tie Rod End

U-Bolts

Axle

Service Brake

Chamber

Pre-Trip Inspection Test Items

Reference Items

LEAF SPRINGS

o Not shifted or out of place

oNot cracked, broken or missing

SPRING MOUNTS

oMounted securely- front, back, and U-blots

oNot cracked or broken

SHOCK ABSORBER

oMounted Securely

oNot bent or dented o Not leaking

FRONT SUSPENSION CON’T

Frame Rail

U-Bolt

Leaf Spring

Air Dryer location varies depending on model.

Located either behind the front bumper or behind the fuel tank.

Pre-Trip Inspection Test Items

Reference Items

Spring Mount

Air Dryer

Class A CDL Pre-Trip Inspection Tractor Trailer

 HOSES AND LINES			FRONT BRAKES
 HOSES AND LINES
o Mounted securely		Service Brake
o	Not leaking	Service Brake
o	Not cracked or frayed	Chamber
o	Not cracked or frayed		Tire
			Tire
 CHAMBER		Push Rod
o Mounted securely
o Not dented or damaged			Wheel
o	Not leaking
 SLACK ADJUSTER			Slack Adjuster
o	No more than 1 inch of free play at	Castle Nut
the push rod with the brakes released.		Cotter Pin	Adjustment Nut
o	Not bent, broken, loose, or missing		Adjustment Nut
o	Not bent, broken, loose, or missing
parts		Steering
		Knuckle	Brake Drum
 DRUMS			Brake Drum
 DRUMS
o	Not cracked, broken or dented
o	No oil leaking from inner oil seal,	Snap Ring
free of debris			Brake Lining
 LININGS

oNo cracked, broken or missing parts o Not less than ¼ inch in thickness

Pre-Trip Inspection Test Items

Reference Items

HOSES AND LINES o Mounted securely o Not leaking

o Not cracked or frayed

CHAMBER

o Mounted securely

oNot dented or damaged

oNot leaking

SLACK ADJUSTER

oNo more than 1 inch of free play at the push rod with the brakes released.

oNot bent, broken, loose, or missing parts

DRUMS

oNot cracked, broken or dented

oNo oil leaking from inner oil seal, free of debris

LININGS

oNo cracked, broken or missing parts

oNot less than ¼ inch in thickness

FRONT BRAKES CON’T

Service Brake

Chamber

Push Rod

Clevis Pin &

Cotter Pin

Slack Adjuster

Pre-Trip Inspection Test Items

Reference Items

Air Line

Air Hose

Shock Absorber

U-Bolt

Spring

Class A CDL Pre-Trip Inspection Tractor Trailer

FRONT WHEEL

TIRES

oProper inflation – company or manufacturer specification

o No bulges, cuts, or retreads

o Minimum tread depth of 4/32”

RIMS

oNot bent, cracked, No welding repairs.

LUG NUTS

oNone are missing

oTight – no shinny threads, or rust trails

OUTER HUB OIL SEALS

oNot leaking, no missing bolts o Proper oil level

	Tire	Wheel
	Hub Oil	Lug Nut
	Reservior	Lug Nut
	Reservior
	Outer Hub	Valve Cap
	Oil Seal

Pre-Trip Inspection Test Items

Reference Items

DRIVER FUEL AREA

DRIVER’S DOOR

oDoor opens and closes properly

oSeal is in good condition

DRIVER’S MIRRORS

oClean and free of obstruction

oNot cracked, broken, or damaged

oMounted securely

FUEL TANK

oMounted securely

o Not leaking

o Seal in cap OK

Mirror

Storage

Compartment

Door

Cap & Seal

Battery Box &

Cover

Saddle Mounts	Leaks
Pre-Trip Inspection Test Items	Reference Items

Class A CDL Pre-Trip Inspection Tractor Trailer

AIR LINES & ELECTRIC LINE o Not cracked, frayed, cut, or kinked o Mounted securely at the glad hands o Not leaking

BEHIND THE CAB

BATTERY BOX & BATTERIES o Box is mounted properly

o Batteries are secure in the box o Lid secure

o Connections not corroded

CATWALK

o Mounted properly

oNot, missing, or damaged

oFree of obstructions

DRIVE SHAFT

oNot bent, or damaged

oCoupling, U-joints appear secure

EXHAUST SYSTEM

oSecurely mounted

oNot dented or damaged

oNot leaking

FRAME

oNot cracked, or damaged

oNo missing bolts

oNo illegal welds

LIGHTS & REFLECTORS

oClean and working

Lights &
Reflectors
Electrical Line	Exhaust
Glad Hand
Service &
Emergency
Airlines	Drive Shaft
	Drive Shaft
Battery Box &
Batteries
Frame	Catwalk

Pre-Trip Inspection Test Items

Reference Items

FRONT OF TRAILER

HEADER BOARD

oNo holes or missing rivets

LIGHTS & REFLECTORS

oNone broken, cracked, or missing

oWorking and proper color of amber

Lights

Header Board

Height Sticker

Electric Hookup

Air Line

Pre-Trip Inspection Test Items

Reference Items

Class A CDL Pre-Trip Inspection Tractor Trailer

DRIVE AXLE SUSPENSION

CONTROL ARM MOUNT o Mounted securely

o Not bent, broken or damaged

CONTROLARM

oMounted securely – front, back, and

U-bolts

o Not cracked, or broken

SHOCK ABSORBER

o Mounted Securely

oNot bent, dented or leaking

TORSION BAR

oMounted Securely

oNot bent, broken or damaged

AIR BAGS

oMounted Securely

o Not leaking

Spring Brake	Torsion Bar
Spring Brake
Chamber	Control Arm
	Control Arm
Spring Brake
Chamber	Air Bag
	Air Bag
	Control Arm
	Mount
Control Arm

Pre-Trip Inspection Test Items

Reference Items

DRIVE AXLE SUSPENSION CON’T & FIFTH WHEEL

CONTROL ARM MOUNT o Mounted securely

o Not bent, broken or damaged

CONTROLARM

oMounted securely – front, back, and

U-bolts

o Not cracked, or broken

SHOCK ABSORBER

o Mounted Securely

oNot bent, dented or leaking

TORSION BAR

oMounted Securely

oNot bent, broken or damaged

AIR BAGS

oMounted Securely

o Not leaking

Skid Plate
	Shock Absorber
Mounting
Bolts
Locking	Spring
Locking
Pins
Control Arm	Air Bag
Control Arm
Mount
	Tire
Control Arm
	Space

Pre-Trip Inspection Test Items

Reference Items

Class A CDL Pre-Trip Inspection Tractor Trailer

HOSES AND LINES o Mounted securely o Not leaking

o Not cracked or frayed

CHAMBER

o Mounted securely

oNot dented or damaged

oNot leaking

SLACK ADJUSTER

oNo more than 1 inch of free play at the push rod with the brakes released.

oNo bent, broken, loose, or missing parts

DRUMS

oNot cracked, broken or dented

oNo oil leaking from inner oil seal, free of debris

LININGS

oNo cracked, broken or missing parts

oNot less than ¼ inch in thickness

DRIVE BRAKES & DRIVE SHAFT

Drive Shaft

Universal Joint

Differential

Pre-Trip Inspection Test Items

Reference Items

Air Line

Service Brake Chamber

Frame

Brake Chamber Mount

Slack Adjuster

TIRES

oProper inflation - company or manufacturer specification.

o No bulges or cuts, can have retreads o Minimum tread depth of 2/32”

RIMS

oNot bent or cracked

oNo welding repairs

LUG NUTS

oNone missing

oTight – no shinny threads, or rust trails

OUTER AXLE SEAL

oNot leaking, no missing bolts

SPACE OR SPACER

oCheck for objects between wheels

oCheck for proper spacing

Lug Nuts

Outer Axle Seal

DRIVE WHEELS

Tire

Bud Rim

Dayton Rim	Spacer
Pre-Trip Inspection Test Items	Reference Items

Class A CDL Pre-Trip Inspection Tractor Trailer

REAR OF TRACTOR

LIGHTS & REFLECTORS o Not cracked, or broken

o Working and proper color

SPLASH GUARDS

oNot missing or torn and properly mounted

Locking Jaws
	Reflectors
	Lights
Splash Guard	Air Bags

Pre-Trip Inspection Test Items

Reference Items

MOUNTING BOLTS

oNone missing or broken

RELEASE ARM

oNot bent, broken, or damaged

oEngaged in the lock position

LOCKING PINS

oNo missing or broken parts

oEngaged and locked

PLATFORM

oSecurely holds skid plate

oNot cracked, or broken

SKID PLATE

oMounted properly on the platform

oProperly greased

oTilting freely

Mounting Bolts

Slide Stops (all 4 corners)

COUPLING SYSTEM

Skid Plate

Pivot Pin

Release Arm

Platform

 KING PIN

Welds

oNot broken, bent, or damaged

APRON

oNo bends or damage to visible portions

GAP

oCheck that the trailer apron is lying flat on the fifth wheel skid plate

Frame

Slide Locking Pin

Spring Mount

 JAWS	Pre-Trip Inspection Test Items	Reference Items
 JAWS
o Check that the locking jaws are fully
closed around the shank of the king pin	10

More About Pre Trip Inspection Checklist

What is the purpose of the Pre Trip Inspection Checklist?

The Pre Trip Inspection Checklist is designed to ensure that vehicles are safe and ready for operation before they hit the road. By conducting this inspection, drivers can identify any potential issues that could compromise safety or lead to breakdowns during travel.

Who is responsible for completing the Pre Trip Inspection Checklist?

The driver of the vehicle is primarily responsible for completing the Pre Trip Inspection Checklist. It is their duty to ensure that the vehicle is in good working condition before starting any trip. This responsibility helps promote safety for both the driver and others on the road.

What items are typically included in the Pre Trip Inspection Checklist?

Common items on the checklist include checking the brakes, lights, tires, fluid levels, and mirrors. Additionally, drivers should inspect the vehicle's exterior for any visible damage and ensure that emergency equipment, such as fire extinguishers and first aid kits, are present and in good condition.

How often should the Pre Trip Inspection Checklist be completed?

The checklist should be completed before every trip. Even if a vehicle was inspected recently, conditions can change. A daily inspection helps catch any new issues that may have developed since the last check.

What should a driver do if they find a problem during the inspection?

If a driver discovers a problem during the inspection, they should not operate the vehicle until the issue is resolved. It is essential to report the problem to a supervisor or maintenance team for further evaluation and repair. Safety should always come first.

Is there a specific format for the Pre Trip Inspection Checklist?

While the format may vary by organization, the checklist should clearly outline all items that need to be inspected. It can be a printed form, a digital document, or an app. The key is that it should be easy to follow and allow for clear documentation of any findings.

What happens if a driver fails to complete the Pre Trip Inspection Checklist?

Failing to complete the checklist can lead to serious consequences. It may result in safety hazards, legal liabilities, and disciplinary actions from the employer. Regular inspections are crucial for maintaining compliance with safety regulations and ensuring the well-being of everyone on the road.

Can the Pre Trip Inspection Checklist be used for different types of vehicles?

Yes, the Pre Trip Inspection Checklist can be adapted for various types of vehicles, including cars, trucks, and buses. However, the specific items on the checklist may differ depending on the vehicle type and its unique requirements. Always tailor the checklist to fit the vehicle being inspected.

Are there any legal requirements regarding the Pre Trip Inspection Checklist?

Yes, federal and state regulations often require drivers to conduct pre-trip inspections, especially for commercial vehicles. These regulations are in place to promote safety and reduce accidents caused by vehicle malfunctions. It is important for drivers to be aware of and comply with these legal obligations.

How can a driver keep a record of completed inspections?

Drivers should maintain a record of completed inspections by keeping copies of the signed checklists. Many organizations also use digital systems that automatically log inspection dates and findings. Keeping accurate records is essential for accountability and can be useful in case of audits or inspections by regulatory authorities.

Key takeaways

Completing the Pre Trip Inspection Checklist is crucial for ensuring safety and compliance. Here are key takeaways to keep in mind:

Thoroughness is Essential: Inspect every component listed on the checklist. Missing a detail can lead to safety issues.
Document Everything: Record any discrepancies or issues you find during the inspection. This documentation is vital for accountability.
Follow the Checklist Order: Stick to the sequence provided in the checklist to ensure a comprehensive review of all areas.
Use Clear Language: When noting issues, use straightforward language. This clarity helps others understand the situation quickly.
Check Off Completed Items: Mark each item as you complete it. This practice ensures nothing is overlooked.
Review Before Submission: Double-check the completed checklist before submitting it. An accurate form prevents delays and ensures compliance.
Communicate Findings: Share any significant issues with your team immediately. Prompt communication can prevent accidents.
Stay Updated: Familiarize yourself with any changes to the checklist or inspection procedures. Regular updates can improve safety and efficiency.

Adhering to these key points will help maintain safety standards and promote a culture of diligence within the team.

Form Attributes

Fact Name	Description
Purpose	The Pre Trip Inspection Checklist is designed to ensure that vehicles are safe and compliant before they hit the road.
Frequency	Drivers are required to complete this checklist before every trip, promoting safety and accountability.
Regulatory Compliance	This form is often mandated by the Federal Motor Carrier Safety Administration (FMCSA) regulations.
State-Specific Variations	Some states may have additional requirements or specific forms based on local laws; for example, California Vehicle Code Section 34500 outlines specific inspection criteria.

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Dos and Don'ts

When filling out the Pre Trip Inspection Checklist form, it's important to follow certain guidelines to ensure accuracy and compliance. Here are five things you should and shouldn't do:

Do: Review the checklist thoroughly before starting your inspection.
Do: Use clear and legible handwriting when filling out the form.
Do: Double-check all entries for completeness and accuracy.
Do: Report any issues or concerns immediately to your supervisor.
Do: Sign and date the form after completion.

Don't: Rush through the inspection; take your time to ensure nothing is overlooked.
Don't: Use abbreviations or unclear terms that may confuse others.
Don't: Leave any sections of the form blank unless instructed.
Don't: Ignore minor issues; they could lead to bigger problems later.
Don't: Forget to keep a copy of the completed checklist for your records.