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P 45 It PDF Form

The P45 form is an important document issued when an employee leaves a job. It serves as a record of the employee's tax and pay details up to their leaving date and is essential for both the employee and their new employer. Understanding how to complete and use this form can help ensure a smooth transition between jobs and prevent any issues with tax deductions.

Customize P 45 It

Table of Contents

The P45 form is an essential document for both employers and employees in the UK, particularly when an employee leaves a job. This form comes in three parts, each serving a distinct purpose. Part 1 provides crucial information about the employee's departure, including their total pay and tax deductions to date. Employers must complete this section accurately and send it to HM Revenue & Customs (HMRC) promptly. Part 1A is for the employee, who should keep it safe as it may be needed for future tax returns. Part 2 is designated for the new employer, ensuring a smooth transition by detailing the employee's previous earnings and tax information. Additionally, the P45 form includes important sections for student loan deductions and tax codes, which help prevent over-taxation. Proper handling of this form is vital, as it impacts the employee's tax status and financial well-being. Understanding the P45 form's components and their significance can help both employees and employers navigate the complexities of employment transitions with ease.

Common mistakes

When filling out the P45 form, individuals often make several common mistakes. Here is a list of nine mistakes to avoid:

Using Incorrect Capitalization:
Many people forget to use capital letters when completing the form. This can lead to confusion and errors in processing.
Missing National Insurance Number:
Some individuals neglect to include their National Insurance number. This information is crucial for proper tax handling.
Incorrect Tax Code Entry:
Entering the wrong tax code can result in significant tax issues. Always double-check this information.
Not Indicating Week 1 or Month 1:
If applicable, failing to mark 'X' in the box for Week 1 or Month 1 can lead to incorrect tax calculations.
Omitting Employment Details:
Leaving out the employer's name and address can delay processing. Ensure these details are clearly stated.
Incorrectly Completing the Leaving Date:
Some individuals mistakenly enter the wrong leaving date. This date is essential for tax records.
Failure to Certify the Details:
Not signing or certifying the form can lead to it being considered incomplete. Always ensure this step is done.
Ignoring Student Loan Deductions:
For those with student loans, neglecting to indicate whether deductions are to continue can create financial complications.
Not Keeping Copies:
Some individuals do not keep a copy of the P45. This can be problematic for future tax returns or inquiries.

By being mindful of these common mistakes, individuals can ensure that their P45 forms are completed accurately, facilitating a smoother transition between jobs and proper tax handling.

Example - P 45 It Form

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •

14New employee's job title or job description

Postcode

16Gender. Enter ‘X’ in the appropriate box

Male

Female

17Date of birth DD MM YYYY

Declaration

18I have prepared a P11 Deductions Working Sheet in accordance with the details above.

Employer name and address

Postcode

Date DD MM YYYY

P45(Manual) Part 3

HMRC 04/08

More About P 45 It

What is the P45 form?

The P45 form is an important document that an employer provides to an employee when they leave a job. It contains details about the employee's pay and tax deductions up to the date they leave. The form has several parts, with each part serving a specific purpose for the employee and the new employer.

Why do I need a P45?

You need a P45 to ensure that your new employer can correctly calculate your tax deductions. It helps prevent you from being placed on an emergency tax code, which could result in overpaying taxes. It also provides information necessary for filing your tax return if required.

What should I do if I lose my P45?

If you lose your P45, contact your previous employer as soon as possible. They can issue a replacement or provide you with the necessary details to complete your tax forms. Keep in mind that you may need to provide proof of your employment to receive a new copy.

What information is included on the P45?

The P45 includes your leaving date, total pay to date, total tax deducted, your National Insurance number, and your tax code. It also contains your employer's details and a declaration confirming the information is correct.

What should I do with Parts 2 and 3 of the P45?

You should give Parts 2 and 3 of the P45 to your new employer when you start your new job. These parts help your new employer set up your payroll correctly and ensure that your tax deductions are accurate.

Can I still claim tax credits if I leave my job?

Yes, you can still claim tax credits after leaving your job. It is important to inform HM Revenue & Customs (HMRC) about any changes in your income. They can adjust your tax credits accordingly based on your new circumstances.

What if I am going abroad and have a P45?

If you are going abroad, you should keep your P45 safe. If you need to claim a tax refund while abroad, you can ask for form P85 from HMRC. This form is necessary for tax purposes when leaving the UK.

How does a P45 affect my Student Loan deductions?

Your P45 will indicate whether Student Loan deductions are to continue. If you have a Student Loan, ensure that your new employer is aware of this to avoid any issues with your repayments.

What happens if I die while employed?

If an employee dies, the employer must indicate this on the P45 by entering 'D' in the appropriate box. All parts of the form should then be sent to HMRC immediately to ensure proper handling of tax and other matters.

How do I file my P45 with HMRC?

Employers must file the P45 online at the HMRC website. It's crucial to ensure that all details are accurate and submitted promptly to avoid any issues with tax records.

Key takeaways

The P45 form is essential for both employers and employees when an employee leaves a job. It provides important information about the employee's tax and earnings up to their leaving date.
It is crucial to complete the P45 accurately. Ensure that all sections, such as the employee's National Insurance number and tax code, are filled out correctly to avoid issues with tax deductions.
Employers must send Part 1 of the P45 to HM Revenue & Customs (HMRC) immediately after the employee leaves. Parts 1A, 2, and 3 should be given to the employee for their records and future employment.
Employees should keep their copy of Part 1A safe, as it may be needed for tax returns or when starting a new job. If they do not provide Parts 2 and 3 to their new employer, they risk being taxed at a higher emergency rate.

Form Attributes

Fact Name	Description
Purpose	The P45 form is used to provide details about an employee who is leaving a job, including their pay and tax information.
Parts of the Form	The P45 consists of three parts: Part 1 is for HM Revenue & Customs, Part 1A is for the employee, and Parts 2 and 3 are for the new employer.
Employer's Responsibilities	Employers must complete the P45 accurately and send Part 1 to HMRC immediately after an employee leaves.
Employee's Responsibilities	Employees should keep Part 1A safe, as it may be needed for tax returns or when starting a new job.
Student Loan Deductions	The form includes a section to indicate if student loan deductions are applicable, which helps ensure proper tax handling.
Deadline for Submission	Part 1 must be submitted to HMRC immediately upon the employee's departure to avoid penalties.
Tax Code Information	The P45 includes the employee's tax code at the time of leaving, which is crucial for accurate tax calculations by the new employer.

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Dos and Don'ts

When filling out the P45 form, there are important steps to follow to ensure accuracy and compliance. Here’s a list of things you should and shouldn't do:

Do use capital letters when completing the form.
Do ensure all sections are filled out clearly, especially your name and address.
Do enter the correct National Insurance number and tax code.
Do keep a copy of the completed form for your records.
Do send Part 1 to HM Revenue & Customs immediately after completion.

Don't leave any required fields blank; this can delay processing.
Don't use corrections fluid or tape to fix mistakes; instead, fill out a new form.
Don't forget to certify that the information provided is correct.
Don't submit the form late; timely submission is crucial.
Don't alter any parts of the form after it has been issued.