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The Notarized Odometer Statement form serves an important role in vehicle transactions, ensuring transparency and accuracy regarding a vehicle's mileage. This document is typically required when selling or transferring ownership of a vehicle, as it helps prevent fraud related to odometer tampering. The form includes essential details such as the mileage reading, vehicle specifications like make, model, and VIN, and the identity of the registered owner. A Notary Public must verify the information, confirming that the owner has appeared in person and provided satisfactory evidence of their identity. The date of the transaction and the expiration of the notary's commission are also recorded, adding an extra layer of legitimacy. By using this form, both buyers and sellers can protect their interests and ensure a smooth transfer of ownership.
Common mistakes
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Incomplete Personal Information: Failing to fill in all required fields, such as the name of the notary public, the state, and the county, can render the document invalid.
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Incorrect Mileage Reporting: Entering an incorrect mileage number can lead to legal issues. It’s essential to verify the odometer reading before completing the form.
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Missing Vehicle Information: Omitting crucial vehicle details like the year, make, model, or VIN can create complications during the registration process.
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Improper Signature: The registered owner must sign the document. A missing or incorrect signature can invalidate the statement.
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Notary Section Errors: If the notary fails to complete their section properly, including their commission expiration date, the document may not be accepted.
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Wrong Date: Entering an incorrect date can lead to confusion and potential disputes regarding the transaction timeline.
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Failure to Appear Before Notary: The owner must personally appear before the notary. Not doing so can invalidate the notarization.
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Neglecting to Provide Evidence of Identity: The notary must verify the identity of the signer. If satisfactory evidence is not provided, the notarization may not be valid.
Example - Notarized Odometer Statement Form
ODOMETER DISCLOSURE STATEMENT
I, ____________________________, a Notary Public in the state of ______________________,
in the county of _________________, have personally verified the mileage of _______________
(miles) on this__________ (year) ________________ (make) _________________ (model)
_____________________________ (VIN) belonging to ____________________________ on
this _______ day of _____________, 2015. _______________________________, owner,
personally appeared and proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to within this instrument.
__________________________________ |
___________________ |
Registered Owner |
Date |
S |
|
E |
________________________________ |
|
Notary Public |
A |
|
|
My commission expires on ____________________ |
L |
|
More About Notarized Odometer Statement
What is a Notarized Odometer Statement?
A Notarized Odometer Statement is a document used to confirm the mileage of a vehicle at the time of sale or transfer. It is signed by the vehicle owner and notarized by a public notary. This statement helps protect both the seller and the buyer by providing a legal record of the vehicle's mileage.
Why do I need a Notarized Odometer Statement?
This statement is essential when transferring ownership of a vehicle. It prevents fraud related to odometer readings, ensuring that the buyer is aware of the actual mileage. Many states require this document as part of the vehicle sale process, especially for used cars.
Who can notarize the Odometer Statement?
A Notary Public, who is a person authorized by the state to perform notarial acts, can notarize the Odometer Statement. They verify the identity of the signers and witness the signing of the document, ensuring its legitimacy.
What information is included in the Notarized Odometer Statement?
The statement includes the current mileage of the vehicle, the year, make, model, and Vehicle Identification Number (VIN). It also contains the name of the owner, the date of notarization, and the notary's signature and seal. All this information is crucial for validating the document.
How do I complete a Notarized Odometer Statement?
First, fill in the required information, such as your name, vehicle details, and mileage. Then, take the completed form to a Notary Public. They will verify your identity and witness your signature. After notarization, the document is considered official.
Is there a fee for notarizing the Odometer Statement?
Yes, most notaries charge a fee for their services. The amount can vary depending on the state and the notary's policies. It’s a good idea to check in advance to understand the costs involved.
Do I need to have the Odometer Statement notarized every time I sell a vehicle?
Yes, if your state requires it, you should have a Notarized Odometer Statement for each vehicle sale. This helps ensure that the buyer has accurate information about the vehicle's mileage and protects you from potential disputes.
What if I lose the Notarized Odometer Statement?
If you lose the document, you may need to complete a new Notarized Odometer Statement. You can contact the notary who originally notarized the document, but they may not keep a copy. It’s always wise to keep a record of important documents like this.
Can I use a Notarized Odometer Statement for a vehicle that is being gifted?
Yes, a Notarized Odometer Statement can also be used when gifting a vehicle. Even though no money is exchanged, it’s still important to document the mileage accurately to avoid any future issues.
Key takeaways
When filling out and using the Notarized Odometer Statement form, consider the following key takeaways:
- Accurate Information is Crucial: Ensure that all details, including the mileage, year, make, model, and VIN of the vehicle, are filled out accurately. Mistakes can lead to complications in the sale or transfer of the vehicle.
- Notary Public Requirement: A Notary Public must verify the information. This means that you will need to present valid identification and may need to sign the document in their presence.
- Owner's Signature: The registered owner must sign the form to confirm that the information is correct. This signature is essential for the document to be valid.
- Retention of the Document: Keep a copy of the notarized statement for your records. This can serve as proof of the mileage at the time of sale or transfer, which may be important for future reference.
Form Attributes
| Fact Name | Description |
|---|---|
| Purpose | The Notarized Odometer Statement is used to certify the mileage of a vehicle at the time of sale. |
| Notary Requirement | A Notary Public must witness the signing of the document to verify the identity of the seller. |
| State-Specific Forms | Some states require specific versions of the Odometer Statement. Check your state's Department of Motor Vehicles (DMV) for details. |
| Governing Law | Federal law mandates that odometer readings must be disclosed during vehicle sales (49 U.S.C. § 32705). |
| Content Requirements | The form must include the vehicle's make, model, year, VIN, and the recorded mileage. |
| Owner's Declaration | The registered owner must sign the document, affirming the accuracy of the mileage stated. |
| Notary's Role | The Notary Public confirms the identity of the person signing and ensures the document is properly executed. |
| Expiration Date | The Notary must indicate the expiration date of their commission on the form. |
| Legal Consequences | Providing false information on the Odometer Statement can lead to legal penalties, including fines and criminal charges. |
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Dos and Don'ts
When filling out the Notarized Odometer Statement form, it is crucial to follow specific guidelines to ensure accuracy and compliance. Here’s a list of things you should and shouldn't do:
- Do fill in all required fields completely.
- Do provide accurate mileage to avoid potential legal issues.
- Do ensure the vehicle's year, make, model, and VIN are correct.
- Do verify the identity of the owner before notarization.
- Do sign and date the form in the appropriate sections.
- Don't leave any blanks on the form; incomplete forms may be rejected.
- Don't use an incorrect or outdated version of the form.
- Don't attempt to falsify any information on the form.
- Don't forget to check the expiration date of the notary's commission.
- Don't ignore state-specific requirements that may apply.