Table of Contents
The DA 31 form, officially known as the Request and Authority for Leave, plays a crucial role in managing leave requests for military personnel. This form is governed by the Privacy Act of 1974 and is designed to streamline the process for service members seeking various types of leave. Users must provide essential information, including their name, rank, and Department of Defense ID, along with details about the leave requested. The form categorizes leave into chargeable and non-chargeable types, allowing for a variety of circumstances such as annual leave, emergency leave, or leave related to permanent changes of station. Additionally, the DA 31 requires the signatures of the requestor, their supervisor, and the approving authority, ensuring that all requests are properly authorized and documented. It also includes sections for remarks and specific dates related to the leave period. Understanding the DA 31 form is essential for service members to effectively navigate their leave options while adhering to military regulations.
Common mistakes
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Missing Control Number: Failing to include the control number at the top of the form can lead to delays in processing. This number helps track the request efficiently.
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Incorrect Name Format: Not writing the name in the correct format (Last, First, Middle Initial) can cause confusion. Ensure that the full name is entered clearly to avoid any issues.
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Wrong DOD ID: Entering an incorrect DOD ID can result in the request being rejected. Double-check this number to ensure it matches your official records.
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Leave Address Incompleteness: Omitting essential details in the leave address, such as city or ZIP code, can hinder communication. Make sure to provide a complete address along with a phone number.
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Type of Absence Selection Errors: Choosing the wrong type of absence can lead to complications. Review the options carefully and select the appropriate category for your leave.
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Dates Formatting Mistakes: Not following the required format (YYYYMMDD) for dates can cause processing issues. Always ensure that the dates are formatted correctly.
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Signature Issues: Failing to sign the form or having an unauthorized person sign can result in denial of the request. Make sure the correct individuals sign and date the form as required.
Example - Da 31 Form
More About Da 31
What is the DA 31 form used for?
The DA 31 form, officially titled "Request and Authority for Leave," is used by military personnel to request leave from duty. This form captures essential information about the requestor, the type of leave being requested, and the duration of the absence. It ensures that all necessary details are recorded for proper processing and approval of the leave request.
What types of leave can be requested using the DA 31 form?
The DA 31 form allows service members to request various types of leave, including chargeable leave, non-chargeable leave, and combinations of both. Specific categories include Annual Leave, Emergency Leave, Environmental Morale Leave, Permanent Change of Station Leave, and Terminal Leave, among others. Each type of leave serves different purposes and has its own eligibility criteria.
How do I fill out the DA 31 form?
To fill out the DA 31 form, start by entering your personal information, including your name, DOD ID, and rank. Specify the type of absence you are requesting and the dates of your leave. Be sure to indicate whether the leave is chargeable or non-chargeable. After completing the form, you will need to obtain signatures from your supervisor and the approving authority. Make sure to review the instructions provided with the form for detailed guidance.
What happens after I submit the DA 31 form?
Once you submit the DA 31 form, it will be reviewed by your supervisor and the approving authority. They will assess your request based on operational needs and the type of leave requested. If approved, you will receive confirmation of your leave dates. If disapproved, you will be informed of the reasons for the denial. Keep a copy of the form for your records.
Is my personal information protected when I submit the DA 31 form?
Yes, your personal information is protected under the Privacy Act of 1974. The information collected on the DA 31 form is used solely for the purpose of processing your leave request. It is important to ensure that you provide accurate and complete information to facilitate the approval process while maintaining your privacy rights.
Key takeaways
When filling out the DA 31 form, keep these key takeaways in mind:
- Privacy Compliance: The DA 31 form is subject to the Privacy Act of 1974. Ensure you understand how your information will be used and protected.
- Accurate Information: Fill in all required fields accurately, including your name, DOD ID, and rank. Double-check for typos.
- Leave Address: Provide a complete leave address, including street, city, state, ZIP code, and phone number. This helps in communication during your absence.
- Type of Absence: Clearly indicate the type of leave you are requesting, whether it’s chargeable, non-chargeable, or a combination. Different types have different implications.
- Dates Matter: Specify the exact dates for your leave request. Use the YYYYMMDD format to avoid confusion.
- Signatures Required: Your signature is needed, and if you are unavailable, a supervisor can sign on your behalf. Ensure all necessary approvals are obtained.
- Approval Process: Understand that your supervisor and an approving authority must review and sign the form. This is crucial for your leave to be granted.
- Extensions: If you need to extend your leave, additional approval is required. Make sure to fill out the extension section properly.
- Remarks Section: Use the remarks section for any additional information or special requests related to your leave.
By following these takeaways, you can help ensure a smoother process when requesting leave using the DA 31 form.
Form Attributes
| Fact Name | Description |
|---|---|
| Purpose | The DA 31 form is used to request and authorize leave for military personnel. |
| Governing Law | This form is governed by the Army Regulation AR 600-8-10. |
| Privacy Act | The form is subject to the Privacy Act of 1974, ensuring personal information is protected. |
| Signature Requirement | Both the requestor and the supervisor must sign the form. The supervisor can sign on behalf of the requestor if they are unavailable. |
| Types of Absence | Various types of leave can be requested, including chargeable and non-chargeable leave. |
| Submission | The completed form must be submitted to the appropriate approving authority for final approval. |
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Dos and Don'ts
When filling out the DA 31 form, it’s important to follow some best practices to ensure your request is processed smoothly. Here are eight things you should and shouldn't do:
- Do double-check your personal information for accuracy, including your name and DOD ID.
- Don't leave any required fields blank; incomplete forms can lead to delays.
- Do specify the type of leave clearly, whether it’s chargeable or non-chargeable.
- Don't forget to include your leave address and contact information; this helps with communication.
- Do provide exact dates for your leave request to avoid confusion.
- Don't submit the form without your supervisor's signature; their approval is essential.
- Do keep a copy of the completed form for your records.
- Don't assume your leave is approved until you receive confirmation; always check back if you haven’t heard.