Table of Contents
The AIA A305 form, officially known as the Contractor's Qualification Statement, serves as a vital tool in the construction industry, providing essential information about a contractor's qualifications and capabilities. This form plays a critical role in the prequalification process, allowing project owners and general contractors to assess the financial stability, experience, and overall reliability of subcontractors or suppliers before awarding contracts. It includes sections that cover the contractor’s business structure, relevant project history, financial statements, and safety record. By detailing past projects and performance metrics, the A305 form helps stakeholders make informed decisions, thereby minimizing risks associated with hiring contractors. Furthermore, the form encourages transparency and accountability, fostering trust between parties involved in construction projects. As the industry continues to evolve, understanding the intricacies of the AIA A305 form becomes increasingly important for anyone engaged in construction management or contract administration.
Common mistakes
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Incomplete Information: Many individuals fail to provide all the required information. Missing details can lead to delays or complications.
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Incorrect Dates: Entering the wrong dates can cause confusion regarding timelines. Always double-check the accuracy of all dates listed.
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Omitting Financial Information: Some people neglect to include crucial financial data. This can impact the evaluation of qualifications and financial stability.
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Not Reviewing the Instructions: Skipping the instructions can result in misunderstandings about what is required. Reading the guidelines ensures compliance with all necessary criteria.
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Using Inconsistent Terminology: Inconsistencies in terms or descriptions can lead to misinterpretation. Stick to standard terms to maintain clarity.
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Failing to Sign the Form: A common oversight is forgetting to sign the document. Without a signature, the form is incomplete and invalid.
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Neglecting to Update Information: If any details have changed since the last submission, failing to update them can create discrepancies. Always provide the most current information.
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Not Keeping a Copy: Many do not retain a copy of the completed form for their records. Keeping a copy is essential for future reference and tracking submissions.
Example - AIA A305 Form
AlA Document A305" - 1986
Contractor's Qualification Statement
The Undersigned certifies under oath that the information provided herei n is true and sufficiently complete so as not to be misleading.
SUBMITTED TO:
ADDRESS:
SUBMITTED BY:
NAME:
ADDRESS:
PRINCIPAL OFFICE:
ADDITIONS AND DELETIONS:
The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.
This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.
Corporation |
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This form is approved and |
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Partnership |
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recommended by the American |
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Individua l |
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Institute of Architects (AlA) and |
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The Associated General |
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Joint Venture |
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Contractors of America (AGC) for |
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use in evaluating the |
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Other |
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qualifications of contractors . No |
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endorsement of the submitting |
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NAME OF PROJECT |
(if applicable): |
party or verification of the |
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information is made by AlA or |
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AGC. |
TYPE OF WORK (file separate form for each Classification of Work ):
General Construction
HVAC
Electrical
Plumbing
Other (please specify)
AlA Document A305™ |
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AfA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1000201877_ 1 which expires on 10/11 /2006 , and is not for resale. |
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User Notes: |
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§1. ORGANIZATION
§1.1 How many years has your organization been in business as a Contractor?
§1.2 How many years has your organization been in business under its present business name?
§1.2.1 Under what other or former names has your organization operated?
§1.3 If your organization is a corporation, answer the following:
§1.3.1 Date of incorporation:
§1.3.2 State of incorporation:
§1.3.3 President's name:
§1.3.4
§1.3.5 Secretary's name:
§1.3.6 Treasurer's name:
§1.4 If your organization is a partnership, answer the following:
§1.4.1 Date of organization:
§1.4.2 Type of partnership (if applicable):
§1.4.3 Name(s) of general pa11ner(s)
§1.5 If your organization is individually owned, answer the following:
§1.5.1 Date of organization:
AIA Document A305™ |
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AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA |
Document, or |
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any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AIA soltware at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale. |
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User Notes: |
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§1.5.2 Name of owner:
§1.6 If the form of your organization is other than those listed above, describe it and name the principals:
§2. LICENSING
§2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable .
§2.2 List jurisdictions in whic h your organization 's partnership or trade name is filed.
§3. EXPERIENCE
§3.1 List the categories of work that your organization normally performs with its own forces.
§3.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.)
§3.2.1 Has your organization ever fai led to complete any work awarded to it?
§3.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstandi ng agai nst you r organization or its officers?
AlA Document A305™ |
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AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA |
Document, or |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1 000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale . |
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User Notes: |
(2533789901 ) |
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§3.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?
§3.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.)
§3.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.
§3.4.1 State total worth of work in progress and under contract:
§3.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect, contract amount, date of completion and percentage of the cost of the work performed with your own forces.
§3.5.1 State average annual amount of construction work performed during the past five years:
§3.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization.
AIA Document A305™
AtA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA |
Document, or |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AIA software at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale. |
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User Notes: |
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§4. REFERENCES
§4.1 Trade References:
§4.2 Bank References:
§4.3 Surety:
§4.3.1 ame of bonding company:
§4.3.2 Name and address of agent:
§5. FINANCING
§5.1 Financial Statement.
§5.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing the following items:
Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materia ls inventory and prepaid expenses);
et Fixed Assets;
Other Assets;
Current Liabi li ties (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, adva nces, accrued salaries and accrued payroll taxes);
Other Liabilities (e.g ., capital , capital stock, authorized and outstandi ng shares par values, earned surplus and retai ned earnings).
§ 5.1.2 Name and add ress of firm preparing attached financial statement, and date thereof:
AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING : This |
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AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA |
Document, or |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AlA software at 13:28:18 on 03/22/2006 under Order NO.1000201877_ 1 which expires on 10/ 11 /2006. and is not for resale. |
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User Notes: |
(2533789901 ) |
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§5.1.3 Is the attached financial statement for the identical organization named on page one?
§5.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. ,
§5.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction ?
§6. SIGNATURE
§ 6.1 Dated at this |
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ame of Organization:
By:
Title:
§6.2
being du ly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be mis leading .
Subscribed and sworn before me this |
day of |
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Notary Public:
My Commission Expires:
AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architecls. All rights reserved. WARNING: This |
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AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA |
Document, or |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AlA software at t 3:28:18 on 03/22/2006 under Order NO .1000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale . |
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User Notes: |
(2533789901 ) |
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Additions and Deletions Report for
AlA® Document A305TM - 1986
This Additions and Deletions Report , as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AlA document in order to complete it, as well as any text the author may have added to or deleted from the original AlA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AlA text.
Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AlA document. This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 13:28:18 on 03/22/2006.
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Subscribed and sworn before me this |
day of |
Additions and Deletions Report for AlA Document A305™ |
All |
rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or |
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distribution of this AlA ' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on
10/11 /2006 , and is not for resale . |
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User Notes: |
(2533789901) |
Certification of Document's Authenticity
AIA® Document D401™ - 2003
I, Charles V. Bucci , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 13:28: 18 on 03/22/2006 under Order No. 1000201877_1 from AIA Contract Documents software and that in preparing the attached fina l document I made no changes to the original text of AIA® Document A305™ - 1986 - Contractor's Qualification Statement, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.
(Signed)
(Title)
(Dated)
AlA Document D40FM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. |
WARNING: This AlA- Document |
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Is protected by U.S. Copyright Law and International Treaties . Unauthorized reproduction or distribution of this AlA |
Document, or any portion of it, |
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may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced |
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by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on 10/11 /2006 , and is not for resale. |
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User Notes: |
(2533789901) |
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More About AIA A305
What is the AIA A305 form?
The AIA A305 form, also known as the "Contractor's Qualification Statement," is a document used in the construction industry. It helps contractors provide information about their qualifications, experience, and financial status to potential clients. This form is often required during the bidding process to ensure that contractors meet the necessary criteria for a project.
Who typically uses the AIA A305 form?
This form is primarily used by contractors who wish to bid on construction projects. Owners, architects, and construction managers may also use it to evaluate the qualifications of contractors. By reviewing the A305, these parties can assess whether a contractor has the necessary experience and resources to complete a project successfully.
What information is included in the AIA A305 form?
The A305 form includes several sections that cover various aspects of a contractor's qualifications. These sections typically include the contractor's business information, financial status, work history, and references. Additionally, the form may ask for information about the contractor's personnel and equipment, providing a comprehensive view of the contractor's capabilities.
Is the AIA A305 form legally binding?
The AIA A305 form itself is not a legally binding contract. Instead, it serves as a qualification statement that helps parties assess a contractor's suitability for a project. However, the information provided in the form must be accurate and truthful, as misrepresentation can lead to legal consequences or disqualification from the bidding process.
How does the AIA A305 form benefit contractors?
By completing the AIA A305 form, contractors can showcase their qualifications and experience to potential clients. This can enhance their chances of winning bids and securing contracts. Additionally, it allows contractors to present their strengths in a structured manner, making it easier for clients to evaluate their capabilities.
Can the AIA A305 form be customized?
While the AIA A305 form has a standard format, it can be supplemented with additional information or attachments as needed. Contractors may choose to include extra documentation that highlights specific projects or qualifications. However, it is essential to maintain the integrity of the form and not alter its core structure without proper guidance.
How often should contractors update their AIA A305 form?
Contractors should update their AIA A305 form regularly, especially when there are significant changes in their business, such as new projects, changes in financial status, or updates to personnel. Keeping the form current ensures that potential clients receive the most accurate representation of the contractor's qualifications.
Are there any costs associated with completing the AIA A305 form?
There are no direct costs associated with filling out the AIA A305 form itself, as it is a standard document provided by the American Institute of Architects (AIA). However, contractors may incur indirect costs related to gathering the necessary information, such as accounting fees or administrative time spent compiling the required documentation.
Where can contractors obtain the AIA A305 form?
Contractors can obtain the AIA A305 form from the American Institute of Architects' website or through various construction industry resources. It is essential to ensure that the most current version of the form is used, as updates may occur over time.
What should contractors do if they have questions about the AIA A305 form?
If contractors have questions about completing the AIA A305 form, they should consider consulting with industry professionals or legal advisors who are familiar with construction contracts. Additionally, resources such as the AIA's customer service can provide guidance and clarification on specific aspects of the form.
Key takeaways
The AIA A305 form is designed to provide a contractor’s qualifications to potential clients. It serves as a comprehensive overview of a contractor's experience, capabilities, and financial stability.
Accurate and detailed information is crucial. Ensure that all sections are filled out completely to avoid any delays or misunderstandings during the evaluation process.
Gather supporting documentation. Attach relevant documents, such as financial statements and project references, to enhance credibility and provide context to the information presented.
Review the form thoroughly before submission. Double-check for errors or omissions, as these can impact the impression you make on potential clients.
Keep copies of the completed form. Retaining a copy can help in future applications and provide a reference for any follow-up discussions with clients.
Form Attributes
| Fact Name | Description |
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| Purpose | The AIA A305 form is used for contractor qualification. It helps owners and architects assess the capabilities of contractors. |
| Content | This form collects information about the contractor’s experience, financial status, and references. |
| Usage | It is commonly used in construction projects across the United States, especially for public and large-scale projects. |
| Format | The A305 form is a standardized document created by the American Institute of Architects (AIA). |
| State-Specific Forms | Some states may have their own forms or requirements, but the A305 is widely accepted. |
| Governing Laws | The use of the A305 form is generally governed by state contract laws, which can vary by state. |
| Submission | Contractors typically submit the A305 form along with their bids to provide necessary qualifications. |
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Dos and Don'ts
When filling out the AIA A305 form, attention to detail is crucial. Here are five essential dos and don'ts to keep in mind:
- Do read the instructions carefully before starting. Understanding the requirements will help avoid mistakes.
- Do provide accurate and complete information. Ensure that all sections are filled out thoroughly.
- Do double-check your calculations. Any numerical errors can lead to significant issues later.
- Don't leave any questions unanswered. Incomplete forms may be rejected or cause delays.
- Don't use vague language. Be specific in your descriptions to avoid confusion.
By adhering to these guidelines, you can streamline the process and minimize potential complications.